Work Without Paper

Paperless, or just Less Paper?

The GreenFolders™ office management system is the new way to go paperless, providing fully digital productivity integrated with all of the systems you use every day.

There are lots of good reasons to move toward more paperless offices. Reducing paper is just part of it. With GreenFolders, your business will use a lot less paper, because the collaboration all happens in the system and not on the printed page. Sure, you’ll eventually print documents in their final form, but you won’t have to until you need to. If you currently do it with paper, you can probably do it more efficiently with GreenFolders.

You don’t have to replace all of your paper-bound processes. Need to retain certain paper documents while migrating others to a digital system? GreenFolders can facilitate all-digital or paper-pixel hybrids. This is not a "one size fits all" system that forces you to adopt an unfamiliar, pre-conceived workflow. On the contrary—your business' GreenFolders installation will be tailored to your own business processes and will be uniquely yours—a paperless or "less-paper" system that works exactly like you do.

Any tool can be revolutionary, but with GreenFolders you can change things by degrees. Or if you prefer, you can completely revamp the way you do things and move from a 19th-century bond-and-manila-folder model to a 21st-century digital desktop in one giant leap. Whichever path you decide to take, we’ll help you take the first step.

Change Your Paradigm, Improve Your Bottom Line

Many of the problems that plague your business are probably directly related to the paper your documents are printed on. Having words and information tied to a print medium means that all of the work involved to manage and process a particular document or file has to tie back to the physical paper it’s printed on. When you uncouple the information from the physical document, and enable your staff to work together on files and documents in a highly collaborative digital environment, you open up a whole new world of productivity.

It's not just about going paperless; it's about being more efficient:

• Instead of printing and scanning—print directly into a GreenFolder, where the document will be accessible to whoever needs it.
• Instead of marking up the paper—electronically annotate individual pages and whole documents.
• Instead of shuffling papers from desk to desk—give everybody access to every file and folder they need, whether they’re in the office or at home or even on the road.
• Instead of moving folders and documents around—leading to multiple versions of files on different computers around the office—use a single system to collaborate on a single version of each folder.

With the GreenFolders Office Desk, you can still complete every task and job function in your business, and then some:

• E-mail a document or pages of a document right from your GreenFolders desktop.
• Attach e-mails, printouts, or files by dragging and dropping right into your GreenFolders folder.
• Print any document, web page, e-mail or other items right into your GreenFolders folder.
• Work with electronic content at either a document level or a page level but always in the context of your GreenFolders folder.

Save time and money, and some trees

Almost as a byproduct of using GreenFolders, you'll see additional benefits as you reduce the amount of paper flowing through your office:

• You'll use less paper (lots less paper) as you transition to electronic folders.
• Less paper means fewer copiers, fewer printers, fewer file cabinets, fewer toner and ink cartridges, plus fewer binders and hanging files and paper clips and sticky notes.
• You'll see increased productivity through fewer trips to the printer, copier file room and storage
• Believe it or not, it feels really good to be green, or at least greener. You can help conserve resources as you maximize your bottom line

Less paper is just one kind of green—it means fewer reams in the stock room, fewer copiers and printers and fewer filing cabinets to hold it all. The greater productivity is the other kind of green. Companies who use GreenFolders have a competitive edge that helps them be more effective and more profitable.